Glossary of Terms



A

  • Account

    To group or organize individual responders for the ease of managing qualification records in IQCS. The groups are based on their employment agency, home unit, or even their type of crew. Organizing into groups allows the implementation of agency standards as well as providing security permissions and boundaries for account holders managing the group of responders.

  • Account Manager Role

    A user role that has wide-capabilities in IQCS to add and modify qualification-related responder records within the assigned organizational codes. This includes incident experience, training, career development, Incident Qualification Cards, contact data, employment information, and Incident Qualifications in general. Account Managers are given authority to manage the training and certification by local Agency Management.

    See IQCS Role Matrix for specific page access. 

  • Admin Location

    Physical address of where the responder administrative records are maintained. May be different from Duty Location.

  • Administrative Action (Admin Action)

    Used to change the qualification status of a position for a responder. This action is taken on the Incident Qual Card page and requires a justification explaining the reason for the change before the action can be saved.

  • Agency

  • Agency Certification

  • Agency Representative Role

    Assigned to national representatives of each participating agency who are responsible for applying agency standards, policies, and IQCS business practices.  Access includes the ability to view all data on responders within their own agency and limited capability to edit values in certain foundation tables in the application.

    See IQCS Role Matrix for specific page access. 

  • All Hazard Incident

  • Annual Certification

  • Authorized Session Access

    IQCS applies security to training session management. Only those individuals with designated access will be able to make changes to session data and completion. These individuals are the session creator, course coordinator, and those identified under the authorized session access.

  • Authorizing Official

    The individual who is authorized to change a responder’s experience status from qualified, trainee or blocked on the Incident Qualification Card. The Authorizing Official is usually the Certifying Official, but can be someone else such as another supervisor or manager.

  • Awarding Official

    The individual who is authorized to manually award a competency to a responder’s qualifications. The Awarding Official is usually a supervisor, manager or the Certifying Official but can be delegated to the account manager level.

C

  • Casual

  • Certified

    The process whereby the employing agency documents that the individual is approved to perform duties and responsibilities for a specified position. This includes Task Book certification and selecting the position to appear on the Incident Qualification Card.

  • Certifying Official

  • Certifying Official Role

    IQCS has a user role called Certifying Official which gives permissions and access to certain components and pages for responder competency management. The role may be assigned to an IQCS user who has been delegated that authority by agency management and has completed the Certifying Official training course.

    See IQCS Role Matrix for specific page access. 

  • Competency

  • Competency Category

    General function to filter competencies by a category such as fitness, position, task book, licenses and certificates, recurrent and training. Each competency in the system has been linked to a single category. The responder’s competency record is established and maintained at other screens and, in most cases, IQCS will automatically update the responder’s competencies screen.

  • Competency Code

    Abbreviation up to seven characters that represents the competency title/description. The code is the key field in data tables that the system uses for competency records.

  • Competency Type

    General function to filter competencies by type such as  NWCG positions and ICS functional areas or job family.

  • Complex Competency

    Identifies an instance where prerequisite experience and/or training is defined by more than one way to meet the requirement set for position qualification. All complex competency codes end with the suffix CPX (positions) or TPX (training).

  • Control Tables

    Foundation for implementing agency standards in IQCS. Control tables serve numerous functions in the system including providing a place to establish and maintain the core data; eliminate redundant data entry by providing default values, and contribute to data integrity through uniformity and consistency of data entry.

  • Converted Training

    Part of a responder’s training record that displays the courses completed prior to the implementation of IQCS and documented in a legacy system.

  • Correct History

    The most inclusive of action types. This action is not available on all pages. One goal of IQCS is to preserve true historical data so this action should be used judiciously and only when the data has been entered incorrectly.

  • Course Code

    Abbreviation that represents the course function/agency, level or course title. For NWCG courses, the first digit designates the complexity level at which the course is designed. The code is the key field in data tables that the system uses for training records.

D

  • Dispatch Center

  • DOI Incident Positions Qualification Guide (IPQG)

    The Department of the Interior (DOI) Incident Positions Qualification Guide (IPQG) establishes minimum standards for incident personnel and ensuring the ability of DOI to prevent, protect, mitigate, prepare for, respond to, and recover from incidents that may occur. The IPQG is a crucial component of meeting requirements under the National Incident Management System (NIMS) while ensuring all DOI personnel responding to or managing incidents are qualified in the position assigned. 

  • Duty Location

    Physical address of where the responder is assigned. May be different from Admin Location.

E

  • Effective Date

    The date the action or information entered becomes active. Effective dates in IQCS allows managers to create and build a historical qualification file for a responder without overwriting or eliminating data.

  • Effective Sequence

    Only used when more than one action is taken on an Effective Date row during the same day. This tells the system when there are multiple effective dates that are the same which one is the most current.

  • EmplID (Employee ID)

    A system-generated 11-digit unique number assigned to each responder when a profile has been created in the IQCS database to track incident training, experience, and qualifications. Empl ID is the key field used in database to search for responders.

  • Employment Category (Empl Kind)

  • Equivalency

    An equivalent course is determined by agency identified “evaluators” (at the national/state level) to be equal to a NWCG approved course. Awarding course equivalency is an agency specific responsibility. Only agencies have the authority to certify their employees meet NWCG training requirements when alternative course offerings are used. Individual agencies will set guidelines for equivalency determination and may grant credit for courses they deem equivalent. For IQCS, there is an Equivalency Table to reflect approved equivalencies and reduce the need for course competencies to be manually added to the responder record.

  • Evaluator

  • Event Kind & Category

  • External Training

    List of manually entered training that is not referenced in the IQCS system against a responder’s qualifications or identified on the course table.

F

  • Federal Wildland Fire Qualifications Supplement

    The Federal Wildland Fire Qualifications Supplement includes federal agency-sponsored positions that are not included in the 310-1, and reflected in the Incident Qualification Certification System (IQCS), which are frequently used on wildland fire incidents. Positions and associated requirements listed in this supplement have been approved for inclusion by representatives from their respective agencies. This supplement lists established minimum requirements for training, experience, physical fitness level, and currency standards for all participating agencies. Where necessary, these positions include training to meet NIMS requirements.

  • Field Manager's Course Guide (FMCG)

    The FMCG provides administrative information about the National Wildfire Coordinating Group (NWCG) training courses, including a description, objectives, hours, target group, instructor qualifications, prerequisites, and instruction level. Only NWCG certified courses are included in this guide. To ensure consistent and quality training across all agencies and geographic areas, NWCG members should adhere to the expectations and standards stated in this guide. This guide should be used in conjunction with the NIMS: Wildland Fire Qualification System Guide, PMS 310-1.

  • Field Test

  • Final Evaluator

  • Fire Qualifications

  • Fire Size Class

  • FITCAT

    Competency code in IQCS for the NWCG work capacity test. Associated proficiency levels: Arduous, Moderate, Light, or None.

  • FMO/AFMO Role

    This role has limited IQCS access for viewing qualifications data and querying relevant reports, verifying position criteria have been met, ensuring qualifications criteria are maintained, and determining workforce analytics needs for the affected unit. Those assigned this role are often the Certifying Official or other supervisors (e.g. Agency, Regional/Geographic Area, FMO, AFMO) who are normally responsible for the incident qualifications for their organization.

    See IQCS Role Matrix for specific page access. 

  • Fuel Model

    The fuel model which best represents the primary carrier of the fire for the reporting period. Valid values are one of the 13 fuel models described for Block 29 of the ICS209 User Manual.

G

  • Group

    Each organization can define Groups to enroll a group of responders in a course session or document experience on an incident more efficiently than for each responder individually.

  • Group Leader Role

    Has modified account management authority (e.g.entering responder experience, incident setup, and troubleshooting responder qualifications) for responders in the assigned organizational code. The group leader role might be assigned to a Hotshot Superintendent, Helitack Supervisor, or Fire Operations Supervisor.

    See IQCS Role Matrix for specific page access. 

I

  • INAC

    Inactive status of a responder. Used when a responder no longer works in your organization and will allow others to view and transfer to their unit if needed using the Organization Code block on the Job Data page.

  • Incident

  • Incident Command System (ICS)

  • Incident Name

  • Incident Qualification Card

  • Include History

    This action works the same as Update/Display, but allows the user to review not only current and future rows of information, but also historical rows of data.

  • Integrated Reporting of Wildland-Fire Information (IRWIN)

    The Integrated Reporting of Wildland-Fire Information (IRWIN) service is a Wildland Fire Information and Technology (WFIT) affiliated investment, intended to provide an "end-to-end" fire reporting capability. IRWIN is tasked with providing data exchange capabilities between existing applications used to manage data related to wildland fire incidents. IRWIN is focused on the goals of reducing redundant data entry, identifying authoritative data sources, and improving the consistency, accuracy, and availability of operational data.

    See IRWIN website

  • Interchangeable Course

  • IQCS Incident ID

    Unique identifier assigned to each incident record in IQCS. System assigned by IQCS when an Incident is added to IQCS.

  • IQI Import/Export

    Process that allows the exchange of personnel qualification data between IQCS and those who are tracked by Incident Qualification System (IQS).

  • IRWIN Incident ID

    Unique identifier assigned to each incident record in IRWIN. Assigned by IRWIN when an is initially added to IRWIN.

J

  • Job Data

    Once a responder is hired/entered into the IQCS system, they will not have to be entered again as it is historically saved. This page is where you would manage their organization, location, and job information.

  • Justification

    Statement entered into the IQCS record that explains why a particular action was taken on a responder’s qualification record. Agencies require justification for manual awarding of competencies, admin action to a qualification status and deleting a position task book.

L

  • Last Activity Date

    Track how often activity is performed on a responder’s account. This field is updated with the current date whenever any activity occurs on the responder’s account. After 3 years, IQCS will identify responders who have not had activity on their account and automatically place them into INAC status. If no activity is performed on an account in 5 years, IQCS will archive the responder.

  • Lead Instructor

  • Level of Access

    Screens the user is authorized to view and data the user is authorized to view, enter, or modify.

  • Licenses and Certificates

    A page in the application to manage external certifications, licensing, warrants, and/or agency-defined specialties. IQCS will track information that applies to position qualification and certification because the expiration of a license or warrant will result in the loss of a qualification. 

  • Location Code

    The IQCS identifier used to define a physical address for a responder’s administrative and duty location.

M

  • Management Complexity Level Designator

  • Manually Award Competencies

    Competencies are generally system awarded but there may be circumstances that require you to manually award competencies to accurately reflect the responder’s record. In most cases, competencies are managed on other screens but there are some circumstances  where a competency will need to be manually awarded; for example: Technical Specialists positions and for cleaning up responder historical documentation.

N

  • National Incident Management System (NIMS)

    National Incident Management System (NIMS) provides a common, nationwide approach to enable the whole community to work together to manage all threats and hazards. NIMS applies to all incidents, regardless of cause, size, location, or complexity.

    See FEMA website

  • National Wildfire Coordinating Group (NWCG)

    The National Wildfire Coordinating Group provides national leadership to enable interoperable wildland fire operations among federal, state, local, tribal, and territorial partners.  

    See NWCG website

  • Nightly Batch Process

    IQCS will automatically examine every record in the database, check data in responders’ records against position criteria and update experience status. Some data entries result in real-time changes to qualifications status.  However, others will not take effect until the nightly batch process is complete or when the ‘Show Qual Card Details’ is clicked/run on the Incident Qualifications Card screen.

  • NIMS: Wildland Fire Qualification System Guide, PMS 310-1

    The National Incident Management System: Wildland Fire Qualification System Guide standardizes the minimum NWCG requirements for federal state, and local agencies in providing resources to fill a national interagency request for all types of wildland fire incidents.

  • Nomination Coordinator Role

    This IQCS role includes being able to view responder training records, view instructor history, define course sessions, course session enrollment and nomination flow. This position will not be able to edit the responder training record, manage instructor history, or add a non-employee for session management.

    See IQCS Role Matrix for specific page access. 

  • Nomination Workflow Process

    Responders training nominations are submitted electronically in IQCS which enables the course prioritization at the local, zone, geographic, and/or national levels. Roles with access are Training Officer, Training Coordinator, and Nomination Coordinator.

  • Non-Employee

    Employees of non-member agencies (e.g. States, Contractors, non-wildfire agencies) can be added as a non-employee to create the required EmplID to document personnel as an instructor or student in training session management. IQCS is not the system of record for the non-employee’s qualifications.

  • Non-Qual Data

    (IQCS-ROSS Interface) Data that is sent to ROSS that is both personal and job relevant.  The addition or change of this data will prompt a message that will send data to the CH. The data includes: first name, middle name, last name, suffix, business phone number(s), business email address, unit identifier, dispatch unit identifier (new record or transferred from INAC) and employment kind.

  • NWCG Standard

O

  • Operational Period

  • Organization Code (Org Code)

    A code used within IQCS to uniquely identify a particular organizational unit in order to manage responders and user access. Org Codes are linked to a Set ID.

P

  • Pagelet

    Each block of content on the homepage is called a pagelet. These pagelets display summary information within a small rectangular area on the page. The pagelets provide users with a snapshot of content and are controlled by their permissions and roles.

  • Position Code & Position Title

    See NWCG Data Standard 

    The NWCG Position Naming Board provides national leadership to maintain incident management position title and code (mnemonic) consistency throughout the wildland fire community. 

  • Position Competencies

    The accumulation of core behaviors (task book, training, licenses and certification, position, and/or fitness), that define the requirements of a position for agency qualification.

  • Position Currency Requirement

  • Position Performance Assignment

  • Position Task Book (PTB)

  • Possible Duplicate

    (IQCS-ROSS Interface) Requires the manual verification by the CH Data Steward to ensure each registered resource is unique in ROSS.  Verification may result in the rejection of the entry, addition of the entry, or merger with an existing resource and the entry.

  • Process Monitor

    Function and screen of report component(s) in which the individual who is running the report can view the ‘Run Status’ (i.e., queued, processing, and success).

  • Provider

    (IQCS-ROSS Interface). See ROSS Glossary

Q

  • Qualification Status

    IQCS automatically compares a responder's competencies to established criteria for a given position based on the requirements of the responder's agency. This automatic process results in the responder receiving one of the following qualification statuses on the Incident Qual Card page: Qualified, Trainee or Unqualified. System qualification statuses on a responder's Incident Qual Card page are directly tied to competencies in the responder’s Competencies page and/or experience records to maintain currency.

  • Qualifications and Certification

  • Qualified

    Responder record meets all the position qualification requirements as identified by the agency.

R

  • Re-Certification

  • Recurrent Training

  • Registered Overhead Resource (OH)

    (IQCS-ROSS Interface) The term overhead resource (OH) used in ROSS is similar to a responder record in IQCS. The qualifier of ‘registered’ notes that the record is now entered in the Clearinghouse and is accepted as being a unique record in ROSS.

  • Report Manager

    Component where the last 7 days of reports can be accessed.

  • Required Experience

  • Required Training

  • Resource Clearinghouse (CH)

    (IQCS-ROSS Interface) The database that registers and tracks all responders transferred to ROSS from IQCS.  The Clearinghouse tracks the System of Record (SOR) for each resource.  The mission of the CH is to limit the duplicate responder records created in ROSS.

  • Resource Clearinghouse Data Steward

    (IQCS-ROSS Interface) ROSS staff member that monitors and resolve all possible duplicates identified by an algorithm used by the CH. Coordination between the ROSS Data Steward and the IQCS Application Steward is often required to resolve duplicate records and get clearinghouse ID’s assigned.

  • Resource Clearinghouse ID (CH ID)

    (IQCS-ROSS Interface) The unique identifier generated by ROSS in order to transfer data from IQCS. 

  • Resource Ordering and Status System (ROSS)

  • ROSS Response Messages

    Response messages received from ROSS based on a request from IQCS. For example if requesting a ROSS CH ID and there is a possible duplicate responder, a ROSS response message will be displayed.

  • Run Control

    A run control is a type of online page that is used to begin a process, such as the batch processing of a qualifications run or running a report. Run control pages generally start a program that manipulates data (i.e., used to pull together data from various tables to generate predefined reports, such as the Responder Master Record, C-028).

  • Run Control ID

    An ID that is required to run any report in IQCS. Run Control ID’s are uniquely defined and associated to each user but can be used repeatedly.

S

  • Search Criteria

    Creates a subset of information based on user input.

  • Search for Responder

    To manage responder data, this function allows users to find any responder in the IQCS system, if they exist, and see very basic information including organization, location, job details, and contact information for their training officer and account manager.

  • Session

    A single-scheduled training course. The session stores the specific date, location, meeting time, instructor(s), sponsoring unit, and course coordinator. Each session is assigned a session ID that defines it uniqueness from other like training courses.

  • Set ID

    A five character code used to represent an agency. Also utilized to establish the agency’s organizational structure and reflect qualification requirements.

  • Size Class of Fire

  • Supervisor Role

    This role is for users who mainly view responder data and run numerous reports. The only edit access includes updating responder personal information, entering experience by incident, licenses/certificates management and troubleshooting responder qualifications. There is view-only access to responder qualification management.

    See IQCS Role Matrix for specific page access. 

  • System Change Request

    Allows users to submit ideas and/or changes that might  help with the functionality within the IQCS system.

T

  • Technical Specialist Positions

  • Trainee

  • Trainer/Coach

  • Training Coordinator Role

    This IQCS role includes being able to add a non-employee record, access to their responder’s training records, and edit any training administration needs. The training administration includes managing courses sessions, editing training details, student enrollment, and nomination flow.

    See IQCS Role Matrix for specific page access. 

  • Training Officer Role

    Manages their responders in all aspects of training, coordination and nomination administration. This includes adding a non-employee, creating groups, viewing position task books, access to manage their responder’s training records, perform needs assessment processes, and edit any training administration needs. The training administration includes managing courses sessions, editing training details, student enrollment, edit course instructor history, and nomination flow.

    See IQCS Role Matrix for specific page access. 

  • Tree Viewer

    The organizational hierarchy in IQCS that represents the structure of the agency.

U

  • Unique Fire (Incident) ID

  • Unit Identifier (Unit ID)

    See NWCG Data Standard

    The NWCG Unit Identifier Unit (UIU) provides national leadership in the approval and use of Unit Identifiers in support of effective fire management decision-making.

  • Unit Instructor

  • Unqualified

    Responder record does not meet the position qualification requirements as identified by the agency.

  • User Roles

    Defines menus, pages, tabs, and reports an IQCS account holder has access to. A user account can have multiple roles assigned within IQCS . Don’t confuse the IQCS Role with the ‘regular job’ duties of a person who might be assigned the IQCS User Role with the same name.

W