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Module 4: Reports

  • The IQCS has a built-in reporting functionality that allows you to produce electronic and hard-copy reports. The reports contain specific data based on the parameters that you pass into the system when running the report. The reports available to you are based on your user role.

    Security

    The reports a user can access are limited to the users specific user role(s) on their profile. The data returned on the report is limited to only those agency organizations that have been approved and identified on their profile. Just because a user can get to a report does not mean they will be able to view all agency data.  

    The reports available to each role are identified on the Standard User - Role Matrix.

  • If you want to run a report in the IQCS, you will first have to create a Run Control ID. The Run Control ID is a mini-application that tells the system what data or parameters to look for. The content of each report is determined by the parameters that you set up in the Run Control ID.

    • A Run Control ID used to identify report parameters. The parameters determine the content of that specific report. A Run Control ID is reusable for all reports of the same type.
    • A Run Control ID can be saved as a generic name (example: 1) where you may edit the parameters to fit each report, or as a specific name with parameters that identify desired information, such as a group of employee IDs that are often used together.
    • A new Run Control ID can be created by clicking on the Add a New Value tab at the top of the search page.
    • Run Control IDs are saved under your username and therefore are not accessible to other users. You may edit the parameters of a Run Control, but once one is created, you cannot delete it. To delete your run control ids, submit a help desk ticket. Keep in mind, the delete process for run control id’s deletes all your run control ids.

    MULTIPLE RUN CONTROLS

    While you can use the same Run Control for each type of report, you may want to set up a few different Run Controls if you have more than one Organization Code for which you maintain incident qualifications.

    You can save a Run Control ID as a generic name and edit the parameters each time you run a report. Alternatively, you can save specifically named Run Control IDs and use each one for a unique purpose. For example, you could create a specific Run Control ID that identifies a group of employee IDs that are often used together.

    If you plan to queue up multiple reports, you will need to use unique Run Control IDs. Each report will need to have a status of Success and distribution status of Posted before you can re-use the Run Control ID associated with that report.

    INSTRUCTIONS – CREATING/USING RUN CONTROLS

    1. Navigate to the report you wish to run.
    2. Click Search button for previously saved Run Controls.
    3. Select the Add a New Value tab to create a new Run Control.
    4. In the Run Control ID field and type in the name you want to give the new Run Control.
      • This will be the Run Control ID you will be asked for from now on.
      • The name can be any combination of letters or numbers; it Cannot Contain Spaces Or Special Characters.
      • The name can be as simple as ‘1’ for ease of reusing it each time and just changing the parameters or a meaningful name for a report that you routinely run.
    5. Click the Add button. The report screen will appear, with one or more fields where you select the search criteria for the report. This example shows using a Run Control that you will likely use over and over.
    6. Select the parameters you are most likely to use for this report.
    7. Click the Save button.
    8. The next time you need to run this report:
      • Go to the Report area.
      • Click the Search Button.
      • Select your Run Control.
      • Make changes if necessary to the selection criteria (save or don’t based on preference).
      • Run the report.

    RUNNING A REPORT

    Prior to running any report in the IQCS, you must create a Run Control ID. The Run Control ID is a mini-application that tells the system what data or parameters to look for. It is much like a file name for a word processing document. The content of each report is determined by the parameters that you set up in the Run Control ID.

    INSTRUCTIONS – RUNNING A REPORT

    1. Navigate to Reports and select report you wish to run.
    2. The first screen is the Run Control Search Page.
    3. You can create a new Run Control or leave the Run Control ID field blank and click the Search button for a list of available run controls you have created.
    4. Once a Run Control ID is created or chosen, the system will return the run control (parameters) page for the report.
    5. On the run control page, enter the data parameters. The parameters define or limit what data will be in the report.
      • You will be limited to seeing only the data related to your role and permissions.
    6. Once the parameters have been specified, click the Run button. This will initiate a request to run the report.
    7. The system will return the Process Scheduler Request page shown below. Verify the Server Name is blank (no selection) and the Type and Format of the report being run are Web, PDF or CSV. The format of CSV will return a Comma Separated Values report that can be imported into in a spreadsheet. The data can be modified and saved as a spreadsheet to your local or network drive.
    8. Click the OK button to initiate processing of the report, you will be returned to the Run Control Page.
    9. There are two ways to retrieve your report once you have chosen to run it. They are both accessed on the original Run Control page: Report Manager and Process Monitor.

    DEFER REPORT PROCESSING

    If you want to defer printing a report until a later time, you can set the run date and run time for the report in step 7 above. The default time zone is Mountain. You can retrieve the report after the specified run time using the Report Manager. Do not select the Run button in step 4 above. Instead, skip to step 9.

  • Once you have chosen to run a report, you have three methods to view and print the report.

    • Using the Reports Pagelet on your IQCS home page. 
    • Using the Report Manager launched from the Run Control page.
    • Using Process Monitor processes launched from the Run Control page.

    INSTRUCTIONS - REPORT PAGELETS

    The recommended way to access a completed report is using the Report List pagelet on your user homepage or the Report Manager link from the report Parameter page.

    The Report Manager link is also available on both the Report List and My Report pagelets.

    INSTRUCTIONS - REPORT MANAGER

    1. After running a report, select the Report Manager link.
    2. Select the Refresh button until the status reads Posted.
      • The status of N/A means the report has not yet run on the server and is sitting in a queue waiting its turn.
      • The status of Processing means the data you requested is being queried.
      • The status of Posted means the report has finished processing and is now posted and available for viewing. 3
    3. Select the report name link to open the report. From there you can print a hard copy.

    INSTRUCTIONS - PROCESS MONITOR

    Another way you can view your reports is to access the Process Monitor from the Run Control page.

    1. After running a report, select the Process Monitor link.
    2. At the Process Monitor page, all the reports for the user will be displayed. The Run Status shows the status of the Report.
    3. Clicking the Refresh button will tell the system to update the status displayed on your screen. Once the Run Status says Success and the Distribution Status changes to Posted, the report is done and ready to view.
    4. To view the report, click on the Details hyperlink. This hyperlink will take you to the Process Detail page.
    5. On the process detail page, click on the View Log/Trace hyperlink.

    From the View Log Trace page, click on the name of your report. Once the report is open, it can be saved to your computer or printed.

     

  • The checklist below is to use for reference when running reports, except where noted, in the IQCS system. Referring to this checklist will help guide you through the report process.

    • NAVIGATE TO THE REPORTS.
    • CHOOSE A REPORT.
    • RUN CONTROL-SEARCH OR CREATE A NEW ONE.
    • SPECIFY PARAMETERS AND VALUES FOR THE REPOR.
    • MAKE SURE TO CLEAR ANY PARAMETERS YOU DON’T’ NEED.
    • CLICK SAVE-IF YOU WANT TO SAVE THE SETTINGS FOR FUTURE USE.
    • CLICK RUN 
    • CHOOSE REPORT FORMAT (PDF OR CSV).
    • CLICK OK TO RETURN TO THE PARAMETERS PAGE 
    • TO VIEW THE REPORT.
      • CLICK ON THE REPORT MANAGER LINK OR THE HOME LINK (TOP RIGHT CORNER OF PAGE).
      • REPORT WILL POST TO YOUR REPORTS PAGELET UPON COMPLETION.
      • CLICK ON THE REFRESH BUTTON OCCASIONALLY UNTIL THE REPORT IS POSTED.
      • CLICK ON THE REPORT NAME HYPERLINK TO OPEN REPORT

  • The IQCS has a robust reports capability. A comprehensive list of reports is available to choose from which should limit the need for ad-hoc reports.

    If a specific report is required that is not currently available from the IQCS, it can be requested via the submission of an IQCS Help Ticket. If authorization for data pull is needed from an Agency Representative, the ticket will first be reassigned to the appropriate agency CMB member.

  • The training reports in the IQCS are organized into six (6) categories. Depending on your roles and permissions, you may not see all the reports listed.

    ADMINISTRATION REPORTS (REPORTS > TRAINING > ADMIN)

    In this section, we cover how to run and interpret the training reports available in the Reports > Administration for course management/history.

    TRAINING COUNT (C106)

    This report will show the enrollment status of responders for an identified course. Managers use this report to see how many people in their unit have completed, are enrolled, or have an incomplete for certain course.

    Navigate to Reports > Training > Admin > Training Count (C106)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an Organization Code for responder information within a specific organization. Will only return responders you have access to.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • Course Code. Enter a course code to return enrollment history for a specific course.
      • From Date. Required to pull data, if not entered report will be blank. Identify the from (start) date for report data.
      • Thru Date. Required to pull data, if not entered report will be blank. Identify the thru (end) date for report data.
    • Report Content: Course (Course Code), Agency, Org Code, or Unit (based on selection), EmplID, Name (Responder Name), Date (Date of Status), Status (Enrollment Status), Location City and State.
    • Output options: PDF or CSV (For creating spreadsheets).

    TRAINING SCHEDULE (C110)

    This report will return data for course session training schedule. The report parameters can be set for a specific date range and/or a specific course. This report will not indicate if the course session is active, completed or cancelled.

    Navigate to Reports > Training > Admin > Training Schedule (C110)

    • Run By: From Date, Thru Date, Course, Unit ID, State.
    • Parameters
      • From Date. Required to pull data, if not entered report will be blank. Indicate the start (begin) date for report data.
      • Thru Date. Required to pull data, if not entered report will be blank. Indicate the thru (end) date for report data.
      • Course. Enter a course code to return course session schedule information for a specific course.
      • Unit ID. Enter a Unit ID to return course session schedule information for a sponsor unit. o State. Enter a state code to return course session schedule information in a specific state.
    • Report Content: Course Number, Course Title, Session Nbr, Sponsor Unit, Course Dates, City, State, Nomination Due Date, Coordinator, Contact Phone (Coordinator Number).
    • Output options: CSV (for creating spreadsheets).

    NUMBER COURSES OFFERED (C140)

    This report allows a manager or analyst to summarize the number of course sessions being, or have been, presented during a specified period and to determine the total number of students attending or have attended.

    Navigate to Reports > Training > Admin > Number of Courses Offered (C140)

    • Run By: From Date, Thru Date, Course, Curriculum, Unit ID.
      • From Date. Identify the from (start) date for report data.
      • Thru Date. Identify the thru (end) date for report data.
      • Course. Enter a course code to return course sessions offered for a specific course. Leave blank for all.
      • Curriculum. Select to return data for a specific course type. For example, selecting ‘Dispatch’ will return all courses that are identified as dispatch courses.
      • Unit ID. Enter a Unit ID to return courses offered for a sponsor unit. •
    • Report Content: Course Number, Course Title, Sponsoring Unit, Sponsoring Title, Times Taught, Number of Students.
    • Output options: PDF or CSV (for creating spreadsheets).

    COURSE AWARDED COMPS (C118)

    The Course Equivalency Report shows the competency that is awarded to a responder’s Competency page when they complete the course. Not all courses award a competency and some courses award more than one competency.

    Navigate to Reports > Training > Admin > Course Awarded Comps (C118)

    • Run By: Course Code, Course Type, Competency.
      • Course Code. Enter a course code to return competencies awarded for a specific course. Leave blank to return all courses.
      • Course Type. Select to return data for a specific course type/curriculum. For example, selecting ‘Dispatch’ will return all courses that are identified as dispatch courses. Leave blank to return all types.
      • Competency. Enter a course competency code to return course(s) that awarded a specific competency. Leave blank to return all competencies.
    • Report Content: Course Number, Course Description, Course Type, Awarded Competency.
    • Output options: PDF or CSV (for creating spreadsheets).

    COURSE EQUIVALENTS (C119)

    The Course Equivalency Report shows only courses that have been specifically identified in the IQCS as being equivalent to courses specified in position criteria in agency manuals and other qualifications guides.

    When a responder successfully completes a course, they are awarded the competency code for that course. The report identifies the course, or courses, identified as equivalent.

    Navigate to Reports > Training > Admin > Course Equivalents (C119)

    • Run By: Course Code
      • Course Code. Enter a course code to return the equivalents specific to that course. Leave blank to return all courses and the identified equivalents. •
    • Report Content: Course (code and title), Equivalent Course.
    • Output options: PDF or CSV (for creating spreadsheets).

    COURSE LIST (C402)

    This report was designed to be run in the CSV (Excel) format and will return all courses in the IQCS Course table regardless of course status.

    Navigate to Reports > Training > Admin > Course List (C402)

    • Run By: None.
    • Report Content: Course (Code), Title, Status, Course Type, Creation Date, Internal/External, Course (Manager Code) and Manager (Course Manager Title).
    • Output options: CSV (for creating spreadsheets).

    INSTRUCTOR REPORTS (REPORTS >TRAINING >INSTRUCTORS)

    In this section, we cover how to run and interpret the training reports available in the Reports > Training for course instructor management/history.

    QUALIFIED INSTRUCTORS (C144)

    This report presents instructors listed in the IQCS qualified to teach a specified course. The source is the Instructor Table in the IQCS and includes whether the instructor is a lead, unit, or coach. As responders are entered into the Instructor Table, the system runs a check of their competencies; the report returns all qualified instructors.

    Navigate to Reports > Training > Instructors > Qualified Instructors (C144)

    • Run By: Agency or Org Code
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization. 
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered. •
    • Additional Parameters
      • Set ID. Enter a Set ID to return instructor specific to the identified SetID.
      • Course. Enter a course code to return responders that are identified as instructors for the specific course. Leave blank to return all.
    • Report Content: Course (Code), Type (Instructor Level), Org Code (Instructor Org Code), Instructor (EmplID and Name), Times Taught, Last Taught and Contact Phone.
    • Output options: PDF or CSV (for creating spreadsheets).

    COURSE SESSION REPORTS (REPORTS >TRAINING >COURSE SESSIONS)

    In this section, we cover how to run and interpret the training reports available in the Reports > Training for course session management.

    COURSE SESSION CONTACTS (C130)

    This report runs a report on individuals that can enroll students in course sessions.

    Navigate to Reports > Training > Course Sessions > Course Sessions Contacts (C130)

    • Run by: Specific Course/Session
      • Course Code. Look up or enter the course code for the session.
      • Session #. Look up or enter the specific course session number.
      • Enrollment Status. Select Enrollment Status from provided choices.
      • Report Content: Course, Session, Sponsor Unit, City, State, Start Date, End Date, Instructor, Coordinator, Coordinator Phone Number.
    • Run By: All Course/Sessions
      • Sponsoring Unit ID. Enter Unit ID of sponsoring unit.
      • From Date – Thru Date. Enter date range.
      • Session Status. Select Active from provided choices. o Enrollment Status. Select Enrollment Status from provided choices.
    • Report Content: Course, Session, Sponsor Unit, City, State, Start Date, End Date, Instructor, Coordinator, Coordinator Phone Number.
    • Output options: PDF.

    TRAINING ROSTER (C126)

    This report can be used to develop a roster for a single course session or for a sponsoring unit.

    Navigate to Reports > Training > Course Sessions > Training Roster (C126)

    • Run By: Specific Course Code or Course Code/Session by Sponsoring Unit.
      • Specific Course Code. Check box to set parameters that will return a report with data specific to a course code.
      • For all Course/Sessions. Check box to set parameters that will return a report for all course sessions for a given Unit ID.
    • Additional Parameters
      • Course Code. Available only when Specific Course Code is selected.
      • Session #. Available only when Specific Course Code is selected.
      • Enrollment Status. Select a specific enrollment status (example: Enrolled) or leave blank to return all.
      • Sponsoring Unit ID. Available only when for all Course/Sessions is selected. Enter Unit ID of sponsoring unit to return course sessions.
      • From Date - Thru Date. Available only when for all Course/Sessions is selected. Identify the from (start) and Thru (end) date for report data.
      • Session Status. Available only when for all Course/Sessions is selected. Select a specific session status (example: Active) or leave blank to return all.
    • Report Content: Training Identifier/Title, Session ID, Sponsoring Unit, Location City, Location State, Start Date, End Date, Lead Instructor, Coordinator, Student EmplID, Student Name, Student Org Code, Student Unit ID, Student Enrollment Status.
    • Output options: CSV (for spreadsheets).

    TRAINING CERTIFICATE (C232)

    This report prints completion certificates for course sessions managed in the IQCS. Only those responders whose attendance status is completed will be returned on the report. Formatted to print on NWCG Training Course Completion Certificate paper (PMS 921-1 [2007]) for those courses that are identified as NWCG courses. All other certificates are printed with no background, just the course data.

    Navigate to Reports > Training > Course Sessions > Cert of Completion (C232)

    • Run By: Course Code and Course Session Number.
      • Course Code. Look up or enter the course code for the session.
      • Session #. Look up or enter the specific course session number.
    • Report Content: Student Name, EmplID, Course Code, Course Title, Course Session Number, Course Session Coordinator Name, Course Session Start Date, Course Session End Date, Course Session Sponsor Unit ID, and Name.
    • Output options: PDF formatted for NFES 1272 PMS 921-1.

    TENT CARDS/NAME TAGS (C210 - C211)

    This report can be used to create course session name tags and name tents cards for enrolled students and identified instructors. Instructor tent cards and name cards will appear after students.

    Navigate to Reports > Training > Course Sessions > Name Tags & Tents (C210-211).

    • Run By: Course Code and Course Session Number.
      • Course Code. Look up or enter the course code for the session.
      • Session #. Look up or enter the specific course session number.
    • Report Content: Course Code, Student/Instructor Name, Program, Instructor Level.
    • Output options: PDF.

    SIGN-IN SHEET (C200)

    This report creates a course sign-in sheet for enrolled students.

    Navigation to Reports > Training > Course Sessions > Course Sign-In Sheet (C200).

    • Run By: Course Code and Course Session Number.
      • Course Code. Look up or enter the course code for the session.
      • Session #. Look up or enter the specific course session number.
    • Report Content: Sponsoring Agency, Sponsoring Unit, Coordinator, Coordinator Phone, Lead Instructor, Location City and State, Start Date, Facility, Student EmplID, Student Name, Student Agency, Student Unit.
    • Output options: PDF with lines for signing in.

    RESPONDER TRAINING REPORTS (REPORTS > TRAINING > RESPONDERS)

    In this section, we cover reports available in the responder training section of the reports training menu item.

    TRAINING ASSESSMENT (C401)

    This report will return the training needs per course for trainee (active PTBs) responders.

    Navigate to Reports > Training > Responders > Training Assessment (C401)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization. 
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered. o
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Report Content: EmplID (responder), Name (responder), Agency, Org Code, or Unit ID (based on selection), Position, Trainee, Training Needed, Subtotal for Course Code.
    • Output options: PDF or CSV (for spreadsheets).

    FITNESS/RT130 EXPIRATION (C26)

    The responder fitness expire report will return a list of responders with their current fitness level, fitness expire date, refresher (RT-130) expire dates identified, and last print date of the qual card.

    Navigate to Reports > Training > Responders > Responder Fitness Expire (C26)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • From Date. Identify the from (start) date for report data.
      • Thru Date. Identify the thru (end) date for report data.
    • Report Content: EmplID, Responder Name, Fitness Level, Agency, Org Code, or Unit ID (based on selection), Fitness Expire Date, Refresher (RT-130) Expire Date, Qual Card Last Printed Date.
    • Output options: PDF or CSV (for spreadsheets).

    COURSE TAKEN/NOT TAKEN (C170)

    The “Course Taken/Not Taken” report provides users a report that allows them to input a course number and receive a list of responders who have or have not completed the identified course. This will return course data regardless of qualification requirements.

    Navigate to Reports > Training > Responders > Courses Taken/Not Taken (C170)

    • Run By: Agency, Org Code, Responder or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • Course. Look up or enter the course code.
      • Show Only If Courses Not Taken. Select to display responders who have not taken the identified course; do not have course identified as completed on their Responder Training page.
      • Show Only If Course Taken. Select to display responders who have taken the identified course; do have course identified as completed on their Responder Training page.
    • Report Content: Identified course, EmplID, Name, Agency, Org Code, Unit ID (based on selection), Last Course Date (if ran by taken), Equiv Tkn.
    • Output options: PDF or CSV (for spreadsheets).

    FITNESS TEST SUMMARY (C27)

    The Fitness Test Summary report shows number of responders with Arduous, Moderate, and Light fitness categories in the specified time frame.

    Navigate to Reports > Training > Responders > Fitness Test Summary (C027)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters:
      • From Date. Identify the from (start) date for report data.
      • Thru Date. Identify the thru (end) date for report data.
    • Report Content: Agency, Unit ID, or Org Code, Totals in each category of fitness level.
    • Output options: PDF or CSV (for spreadsheets).

    EXPIRING RECURRENT TRAINING (C48)

    The Expiring Recurrent Training report shows a list of responders with an expiration date of a designated recurrent course/training and the position(s) that the recurrent training affects.

    Navigate to Reports > Training > Responders > Expiring Recurring Trng (C48)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • From Date. Identify the from (start) date for report data.
      • Thru Date. Identify the thru (end) date for report data.
      • Course Code. Look up or enter the course code a specific course code. If left blank, a blank report will be returned.
    • Report Content: Unit/Org Code (responder), EmplID, Name, Expire Dt (date), Position (required for), Qual (qualification status).
    • Output options: PDF or CSV (for spreadsheets).

    LICENSES AND CERTIFICATES (C11)

    This report shows any special licenses and/or certificates, issued outside the IQCS, which responders possess that have been entered into the IQCS at the Accomplishments (Licenses and Certificates)

    Navigate to Reports > Training > Responders > License and Certificates (C11)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
      • License/Cert. Enter a licenses/certificate code to pull responder data for specific licenses or certificate.
    • Report Content: EmplID and Name, Cert (certification/license code), Certification (certification/license title), Issued By, Issue Date, Expire Date.
    • Output options: PDF or CSV (for spreadsheets)

    NOMINATION WORKFLOW REPORTS (REPORTS > TRAINING >NOMINATION WORKFLOW)

    In this section, we cover how to run and interpret the nomination workflow reports which identify the responders who have been nominated for course sessions. The two reports will return the same data but can be either run as PDF or CSV (Excel).

    NOM WF NOMINEES: PDF (C242) CSV (C243)

    C242 is a report formatted to return a PDF list of responders who have been nominated for course session. C243 is a report formatted to return a CSV file. Make sure CSV format is selected on the Process Scheduler Request page. On the Run Control page, multiple parameter combinations can be selected to format the data of the report.

    Navigate to Reports > Training > Nomination Workflow > Nom WF Nominees

    • Run By:
      • Priority Level.
      • Include Comments & Remarks.
      • Agency: Enter a SetID for responder information within a specific agency.
      • State: Enter state code.
      • Unit ID: Enter Unit ID.
      • Training Officer: Enter training officer.
      • Sponsor GACC: Enter the geographical area.
      • GACC Identifier
      • GACC Responders, Non-GACC Responders or All Responders: choose one.
    • Report Content: EmplID, Name, Priority Level, Agency, GACC, Unit, Unit Name. CSV file includes Training Officer, Comments, and separate columns for Priority Level.
    • Output options: PDF (C242) CSV (C243).

    NOM WF BILLING (C244)

    C244 is report showing any billing information for a course to include the billing address and charge Data.

    Navigate to Reports > Training > Nomination Workflow > Nom WF Billing (C244)

    • Run By: Course Code, Session #.
    • Report Content: Course/Session, Dates & Sponsor, Coordinator, Student: EmplID, Name, Unit, Unit Desc, Trng Officer: EmplID, Name, Email, Home Unit Addr, Billing Addr, Charge Data.
    • Output options: PDF

  • In this section, we cover reports available in the task books section of the reports menu item.

    TASK BOOK SUMMARY (C104)

    This report provides a yearly status of task books for a Unit or Organization. It is useful for highlevel statistical analysis not for records management. Task books with do data for the past five years will not be display in the report.

    Navigate to Reports > Task Books > Task Book Summary (C104)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • Job Family. Selecting the Job Family allows you to run the report for all jobs in an ICS functional area (Operations, Logistics, Plans, etc.). Leaving blank to return all job families.
      • Position. Identify a specific position or leave blank for all position codes.
    • Report Content: SetID, Function Area, Position Code, Year (last 5), Count of Active [PTBs] per year, Count of Certified [PTBs] per year, Count of Expired [PTBs] per year.
    • Output options: PDF

    RESPONDER TASK BOOKS (C005)

    This report will return a list of responder’s in a specific status or all statuses. The report will only return responders you have access to.

    Navigate to Reports > Task Books > Responder Task Books (C005)

    • Run By: Agency, Org Code, Unit ID, or Responder List.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
      • Responder List. Enter a single EmplID, or multiple EmplIDs, to return a report specific to the EmplID(s) entered.
    • Additional Parameters
      • Position. Enter specific position or leave blank for all position codes.
      • From Date. Indicate the start (begin) date.
      • Thru Date. Indicate the thru (end) date.
      • Task book Status: Select a specific TB status or select the blank row in the Task Book Status field to see all task books for an individual or group of individuals.
    • Report Content: EmplID, Responder Name, Org Code, Job Family, Task book code, Status, Initiation Date, Certify Date, Expiration Date and Responder Employment Kind.
    • Output options: PDF or CSV (for spreadsheets).

    TASK BOOK EVALUATION (C150)

    This report can aid the Certifying Official in analyzing their responder’s performance to gauge their progress toward position qualification. The evaluator’s comments on the position task book contained within the report may also be helpful in planning or making the responder(s) available for additional position performance assignments that will conform to the needs outlined in the task book.

    Navigate to Reports > Task Books > Task Book Evaluation (C150)

    • Run By: Agency, Org Code, Unit ID, Responder.
      • Agency. Enter a Set ID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
      • Responder. Enter a single EmplID, or multiple EmplIDs, to return a report specific to the EmplID(S) entered.
    • Additional Parameters
      • From Date. Indicate the start (begin) date.
      • Thru Date. Indicate the thru (end) date.
      • Position. Indicate a specific position code or leave blank for all.
      • Functional Area. Enter a specific job family (function).
      • Task Book Status. Select a specific task book status to return task books for an individual or group of individuals. Select the blank row in the task book Status field to return all statuses. 
    • Report Content: Position Code, Name and Functional Area, Responder Name, the Initiation Date and Certification Date if available, Incident information, Evaluator information, and comments from the Evaluation page.
    • Output options: PDF

  • In this activity, we cover some of the reports available in the qualifications section of the reports.

    RESPONDER MASTER RECORD (C28)

    This report provides the responder, supervisor, certifying official, and managers a source of information for managing the responder’s file and qualifications. The responder’s records are consolidated on the Responder Master Record report. The Responder Master Record (C028) report automatically includes the responder's business contact information (address, phone number and email address) from the responder’s Update Personal Information page. No other contact type, other than business, will be displayed to protect responder personally identifiable information (PII). IFPM section of the Responder Master Report (C028) displays only IFPM/FS-FPM requirements.

    Navigate to Reports > Qualifications > Responder Master Record (C28)

    • Run By: Org Code, Unit ID, or Responder List.
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
      • Responder List. Enter a single EmplID, or multiple EmplIDs, to return a report specific to the EmplID(s) entered.
    • Report Content: Administration, Administrators, Identification Numbers, Physical Fitness and Refresher Status, Incident Qualifications, Position Task Books, Training, Licenses and Certificates, Competencies, Incident Experience, Instructor History, IQCS-IFPM Employee Applicant Report.
    • Output options: PDF

    RESPONDER LIST (C003)

    The Responder List is a listing of all the responders by organization. It is the master list of responders for which a user has authority to transact on qualifications records.

    Navigate to Reports > Qualifications > Responder List (C003)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Report Content: EmplID, Name, Org Code, UnitID, Dispatch ID, IRWIN Status, Employment Kind, Training Officer, Alt, Training Officer, Certifying Official, Account Manager, State, Qual Card Last Printed.
    • Output options: PDF or CSV (for spreadsheets)

    FS EMPOWHR LIST (C325)

    Run this Forest Service only report to view responders and the FS EmpowHR ID that has been added to their Job Data page.

    Navigate to Reports > Qualifications > FS EmpowHR List (C325)

    • Run By: Agency (FS000 ONLY), Org Code or Unit ID.
      • Agency. Run for FS000 ONLY
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level’ to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Report Content: EmplID, Org Code, Unit ID, EmpowHR, Name, Pack Test, Expire Dt.
    • Output options: PDF or CSV (for spreadsheets)

    RESPONDER TO POSITION (C302)

    This report provides the user with a consolidated reference that displays a comparison of the responder’s earned competencies to those competencies required for each position listed on the responder’s Incident Qual Card page. A user could run this report for their entire organization. The C302 report provides a function similar to the IQCS Person to Position under Qualifications Management - Troubleshooting page except that instead of just comparing the position requirements one position at a time it will analyze all the qualifications positions at one time.

    Navigate to Reports > Qualifications > Responder to Role Match (C302)

    • Run By: Agency, Org Code, Unit ID, or Responder.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
      • Responder. Enter a single EmplID, or multiple EmplIDs, to return a report specific to the EmplID(s) entered.
    • Report Content: Position Code, Position Status, Admin Action, Position Competency, Responder Competency, Competency proficiency, Requirement Met Competency Expire date. Empl ID, Org Code, Responder name.
    • Output options: PDF or CSV (for spreadsheets)

    RESPONDER POSITION CURRENCY (C45)

    The report shows the Currency Expiration dates for each of the responder’s incident positions. Only those positions with a Q or T status on the Incident Qualifications screen are pulled for this report. Priority or Certify Position does not have to be checked.

    Navigate to Reports > Qualifications > Responder Positn Currency (C45)

    • Run By: Run By: Org Code, Unit ID or Responder List.
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
      • Responder List. Enter a single EmplID, or multiple EmplIDs, to return a report specific to the EmplID(s) entered.
    • Report Content: Org Code, Position, Currency Expires, PTB Expiration, Last Position Performed, Date of Last Position Performance, Recurrent Training course, Recurrent Training Expire Date, Lic/Cert, Lic/Cert Expires. EmplID, Responder Name.
    • Output options: PDF or CSV (for spreadsheets)

    RESPONDER EXPERIENCE SUMMARY (C152)

    Experience Summary provides the manager with information that illustrates the number of experiences their responders have by position. This information can be used to get a sense of where your workforce is obtaining experiences and identify positions or groups of positions that have qualified individuals that are lacking in current experiences.

    Navigate to Reports > Qualifications > Responder Experience Summary (C152)

    • Run By: Agency, Org Code or Unit ID
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • Functional Area. Enter a specific functional area (example: ops) to return all positions in that category.
      • Position. Identify a specific position or leave blank for all position codes.
      • From Date. Indicate the start (begin) date of the experience summary.
      • Thru Date. Indicate the thru (end) date of the experience summary.
    • Report Content: Functional Area, Position Code and Title, Total on Incident Qualification Card, Number of Experiences records per Responder, Total Experience (count), Percentage of Experience
    • Output options: PDF

    EXPERIENCE BY POSITION (C153)

    This report provides a detailed view of the incident experiences by position. It includes a listing by position of responders and incidents in which experience was gained.

    Navigate to Reports > Qualifications > Responder Detail Exper (C153)

    • Run By: Agency, Org Code or Unit ID
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • From Date. Indicate the start (begin) date of the responder experience.
      • Thru Date. Indicate the thru (end) date of the responder experience.
    • Report Content: Position Code, Position Title; EmplID, Responder Name, Incident ID, Incident Name, Arrival Dt., Operational Periods on the Incident.
    • Output options: PDF

    EXPERIENCE BY RESPONDER (C154)

    This report provides a detailed view of the experience record for responders.

    Navigate to Reports > Qualifications > Experience by Responder

    • Run By: Agency, Org Code or Unit ID
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • Year. Indicate the year or leave blank for all dated experience.
      • Position. Run by position or leave blank for all positions.
    • Report Content: EmplID, Responder Name, Unique Incident ID, Incident Name, Position, Status, Arrival Date, Operational Periods, Complexity, Size, Fuel Model, Event Category.
    • Output options: PDF or CSV (for spreadsheets)

    QUALIFICATION LIST (C050)

    This report will a list of responders with their qualifications, qualification status, and qualification expiration. The report shows if their qual have been certified, printed to the qual card, and sent to IRWIN. This report is similar to the Unit Summary page.

    Navigate to Reports > Qualifications > Qualification List (C050)

    • Run By: Agency, Org Code or Unit ID
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • State. Available when Agency is selected. Enter state code to pull responder data only from the identified agency and state.
      • Position: Enter a position code if you want to pull responder data for a specific qualification.
      • Functional Area: Enter s functional area if you want to pull qualification data.
      • Position Status. Select the qualification status you want returned, if left blank all status responders will be in your list.
    • Report Content: Empl ID, Name, Org Code, Unit ID, Functional Area, Position Code, Qual Status, Qual Expire Dt, Expired, Certified, Print to Card, Send to IRWIN, Priority, Print to QC
    • Output options: CSV (for spreadsheets)

    QUALIFICATION/COMPETENCIES JUSTIFICATIONS (C333)

    Run this report to view what has been written to justify awarding a competency/qualification and the awarding official of the competency/qualification.

    Navigate to Reports > Qualifications > QC/Comps Justifications (C333)

    • Run By: Organization code, Unit ID, or Responder
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
      • Responder. Enter a single EmplID, or multiple EmplIDs, to return a report specific to the EmplID(S) entered. 
    • Additional Parameters
      • Set ID (Agency). Available only when Org Code is selected. Enter/select agency code (FS000, BLM00, FWS00, etc.).
      • Org ID. Available only when Org Code is selected.
      • Group ID. Available only when Responder List is selected. Enter a Group ID to return a justifications report specific to the responders assigned to a group.
      • Return Qual Card Justifications. Select to return Admin Action Justifications from the responder’s Incident Qual Card page.
      • Return Competencies Justifications. Select to return Manually Awarded Comp Justifications from the responder’s Competencies page.
    • Report Content: EmplID, Org Code, Name, Position code, qualification status, justification type (qual-card, competency), effective date, authorizing official emplID, authorizing official name, justification.
    • Output options: PDF

    LICENSES AND CERTIFICATES (C11)

    This report shows any special licenses and/or certificates, issued outside the IQCS, which responders possess that have been entered into the IQCS at the Accomplishments (Licenses and Certificates)

    Navigate to Reports > Training > Responders > License and Certificates (C11)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a SetID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
      • License/Cert. Enter a licenses/certificate code to pull responder data for specific licenses or certificate.
    • Report Content: EmplID and Name, Cert (certification/license code), Certification (certification/license title), Issued By, Issue Date, Expire Date.
    • Output options: PDF or CSV (for spreadsheets)

    ORG/UNIT FULL DATA (C360)

    This report allows users to have access to responder data in a format that allows for better data analytics to occur. The Org/Unit Full Data (C360) report has seven (7) sub reports that can be ran and downloaded. Once in Excel, the data can then be used for annual reviews, data analytics or other kind of data measurements needs. Any user well versed in using Excel, will likely find the C360 report very useful.

    Navigate to Reports > Qualifications > Org/Unit Full Data (C360)

    • Run By: Org Code or Unit ID
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Report Content: Various depending on the sub report selection(s) made.
    • Output options: CSV (for spreadsheets)

  • Short summaries of the Needs Assessment reports that compose this module are identified below. After gathering information from the local unit or organization to determine the numbers of resources needed to support an average annual fire load, the IQCS can aid in analyzing future workforce staffing.

    WORKFORCE ANALYSIS DTL (C163)

    The Workforce Analysis Detail Report focuses on a detailed description of the attributes of individual responders by position. This report will be helpful to managers to see a detailed snap shot of their workforce.

    Navigate to Reports > Needs Analysis > Workforce Analysis Detail (C163)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a Set ID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID.
    • Additional Parameters
      • Functional Area. Job Family or Position required for report. Enter a specific functional area to return all positions in that category.
      • Position. Functional Area or Position required for report. Enter a position code if you want to pull responder data for a specific qualification.
      • Return only where Print to RC (Red Card) on. Select to pull data only on those positions marked as ‘Print to Card’ at the responder’s Incident Qual Card page.
      • Show Position Prereqs. Select to pull position requirements as identified on the Setup Role Comps control table.
    • Report Content: Job Code, EmplID, Responder Name, Org Code, Employment Kind, Status, Admin Action, Prereqs, Compete Date.
    • Output options: PDF or CSV (for spreadsheets)

    NEEDS ANALYSIS BY ORGID (C157)

    The Workforce Analysis by OrgID lists by position the current qualified, Current trainee and allows for showing number needed, anticipated losses.

    Navigate to Reports > Needs Analysis > Needs Analysis by Org ID (C157)

    • Run By: Agency, Org Code, Year
      • Agency. Enter a Set ID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
      • Year. Enter a year.
    • Report Content: Job Code, Jobcode Title, Number Needed, Current Qual, Current Trainee, Anticipated Losses, Net+/-, Short Term, Long Term.
    • Output options: PDF or CSV (for spreadsheets).

    NEEDS ANALYSIS BY GROUP (C158)

    The Workforce Analysis by OrgID lists by position the current qualified, Current trainee and allows for showing number needed, anticipated losses.

    Navigate to Reports > Needs Analysis > Needs Analysis by Org ID (C157)

    • Run By: Unit ID and Year
      • Unit ID. Enter a Unit ID.
      • Year. Enter a year.
    • Report Content: Group Type, Job Code, Jobcode Title, Number Needed, Current Qual, Current Trainee, Anticipated Losses, Net+/-, Short Term, Long Term.
    • Output options: PDF or CSV (for spreadsheets)

    ANALYSIS BY UNIT ID (C159)

    The Workforce Analysis by OrgID lists by position the current qualified, Current trainee and allows for showing number needed, anticipated losses.

    Navigate to Reports > Needs Analysis > Needs Analysis by Org ID (C159)

    • Run By: Unit ID and Year.
      • Unit ID. Enter a Unit ID.
      • Year. Enter a year.
    • Report Content: Job Code, Jobcode Title, Number Needed, Current Qual, Current Trainee, Anticipated Losses, Net+/-, Short Term, Long Term.
    • Output options: PDF or CSV (for spreadsheets)

    TIME TO POSITION (C331)

    Run the Time to Position report to identify the amount of time from the attainment of a specific competency and the attainment of a specific position.

    Navigate to Reports > Needs Analysis > Time to Position (C331)

    • Run By: Agency, Org Code or Unit ID.
      • Agency. Enter a Set ID for responder information within a specific agency.
      • Org Code. Enter an organization code for responder information within a specific organization.
        • Select Lower Level to include organization codes that are subordinate (fall under) the code entered.
      • Unit ID. Enter a Unit ID for responder information within a specific Unit ID. Will only return responders you have access to.
    • Additional Parameters
      • Run by Position. Enter a position if you want to pull responder data for a specific qualification.
      • Run by Functional Area. Enter a functional area you want to pull qualification data.
      • Show Details. Select to show time to position specifics per responder who has attain the identified qualification.
      • Show Summary Totals Only. Select to return a summary of data for the identified qualification.
    • Report Content: Detailed demographics of your workforce for selected parameters.
    • Output options: PDF.
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User Guide